Help to Complete Your Registers and Forms (Form 10, Form 16)

Dealers Information Pack

A dealer is required to maintain the following;

• Dealers Register - ‘Register of Transaction Involving a Weapon – Licensed Dealer/Armourer/Collector/Theatrical Ordnance (Form 16)’ 
• Form 10’s - ‘Notice of Transaction Involving a Weapon – Dealers Advice Book (Form 10)

These may be purchased from the Queensland Government Bookshop

For a step by step visual guide on how to complete the registers and forms required for licensed dealers and armourers download the Information Pack.

Dealers & Armourers Information Pack ( 693 KB)

Dealer’s Register

This is the dealer’s record of all transactions involving a weapon coming into or leaving the dealer’s possession.  You will be required to produce this register to police for inspection at any reasonable time. 

This register is to be retained by the licensee until the licence is surrendered, suspended or revoked, at which time the licence and the register must be surrendered to the local police for forwarding to the Weapons Licensing Branch where a full desk top audit and reconciliation will be conducted.  On ceasing to trade, all Registers are to be surrendered to police to enable a reconciliation of the Register.

The dealer must notify an authorised officer, using the approved form (Form 10), of each transaction involving a weapon within 14 days of the transaction, by registered post (section 58(5) of the Weapons Regulations 1996).

A weapons register can also be a computer register approved by the Commissioner.  If using a computer register, the licensed dealer must, no later than the seventh day of each month:

• Produce a print out of the part of the register that records information about transactions that took place within the previous month; and
• Bind the printout in book form with all the other print outs produced under this subsection of the licence.  This printout must also include a statement that identifies all weapons held under the licence as at the end of the previous month by their type, action, make, mode, serial number, calibre or magazine capacity.

A firearm is deemed to be unlicensed in possession of the firearm if it is not entered in the register without reasonable excuse.

Form 10 – Notice of Transactions Involving a Weapon

Form 10 is required whenever a dealer acquires or disposes of a firearm.  The only exception is where the transaction is a brokerage of a sale where a permit to acquire is provided.  The Form 10 must have full details of each transaction and details of the weapon, including serial number for major component parts other than barrels.

Where a firearm has been handed in to be made permanently inoperable, the firearm must be forwarded to the armourer with a Form 10. 

Permit to Acquire (PTA) and Notice of Disposal (NOD)

The PTA/NOD allows the Weapons Licensing Branch to register firearms on licences.  Generally, licensees cannot acquire firearms without a PTA and cannot dispose of a firearm to another licensee unless they sight the other person’s PTA.

Once the transaction has occurred, the acquirer must take the firearm and PTA to a dealer so that it can be brokered.  This allows the serial number to be checked by the dealer and allows the Weapons Licensing Branch to transfer registered possession of the weapon to the new registered owner.

Section 35(2) of the Weapons Act states:

If the weapon is acquired from a licensed dealer or the acquisition happens through a licensed dealer or police officer

1. The acquirer must give the dealer or the police officer a copy of the permit to acquire; and
2. The dealer must give to an authorised officer the copy of the permit to acquire and the information prescribed under a regulation within the time and in the way prescribed under the regulation.

Section 58 (5) of the Weapons Regulations states that information of each transaction (The NOD) under this section must be sent by registered post to the Authorised Officer to reach the Weapons Licensing Branch within 14 days of the acquisition.