​​​​​​​​​​Wide Load Escort Application Process and Information​


As a result of the Department of Transport and Main Roads' (TMR) decision to adopt the same process as the National Heavy Vehicle Regulator (NHVR)​, the Queensland Police Service (QPS) have decided to implement new requirements to constitute a complete and valid application for a Police Escort.

TMR's new process will be implemented effective 25th September 2017, however the QPS will transition to it's new process over a period of weeks to ensure the industry is familiar with the new application process.

As per the current procedure, you will still need to apply with a typed Coversheet​ and Special Services form via email to either HVROPO@Police.qld.gov.au or HeavyVehicleRoadOperationsProgramOffice@police.qld.gov.au, however you will now also need to include;

  • An issued, valid copy of your TMR Single Trip Permit or an issued, valid copy of your NHVR Permit - To apply for your TMR or NHVR Permit, please see the TMR website.
  • Any required third party approvals (See below for a list of third party approval information).
  • Any additional requirements as outlined below.
Each application must be submitted separately ​(ie, one email per application) and you must also ensure that in the Subject line of your email includes; the request date of travel, the TMR/NHVR number, and the Departure and Final Destination of the load.
For Example: 25/09/2017 - 123456 - Port of Brisbane to Dalby.

Note: providing third party approvals is not mandatory at this time. Please keep in mind the following, however, for once this has become mandatory.
If your application is deemed to require third party approvals that have not been provided, your application will be deemed incomplete and will not be accepted until you provide valid approvals. 
If your application includes third party approvals that are not valid for your requested date of travel, your application will be deemed incomplete and will not be accepted until you provide valid approvals.
In the instance that an application is rejected, you will need to reapply whilst still allowing the minium required processing time, as outlined below.

The QPS requires the following minimum time frames to process police requests;
For any movement that will be completed in a single day - three (3) clear business days prior to the date of travel.
For any movement that will require overnight stops and/or officer changeovers - five (5) clear business days prior to the date of travel.

Additionally, this requirement considers the date of travel to be the date the movement commences within QLD - not the date that police are required.​

Please note: A clear business day does not include the day of submission or the day or travel, nor does it include weekends.
For example - for a movement that will be completed in a single day and the application is for Friday, the application must be submitted before 5pm on the Monday prior.
​​​​​​This provides three clear business days (Tuesday, Wednesday and Thursday).


Due to the nature of policing, officers may not be available for your requested time of movement. This office will make every effort to provide officers as requested, however makes absolutely no guarantees regarding officer availability and accepts no liability if officers cannot be provided for your requested time of movement. 


Third Party Approvals


If the overal dimensions of the load being moved;

Exceed 4.6m high - You will require;

  • Energex - For any loads travelling through or within South East Queensland (From Gympie south to the Border, and West to Toowoomba).
07 3664 4000
  • Essential Energy - For any loads travelling through or within the Goondiwindi region.
​02 6933 5823
  • ​Ergon - For any loads travelling through or within the rest of the state of Queensland.
​​(07) 4932 7566 (Select Option 2)


Equal or exceed 4.9m High - you will require;

  • Telstra - For any loads travelling within the state of Queensland.
1800 047 909


Equal or exceed 5.0m High - You will require;

  • Queensland Rail - For any loads travelling within the state of Queensland.
07 3072 1719
  • Aurizon - For any loads travelling within the Aurizon Network Area (Central Queensland).

​​​07 3019 0269​
07 3019 2331



Exceed;
(a) 5.5m Wide and/or; (b) 35m Long and/or; (c) 105T - You will require;

  • Queensland Rail - For any loads travelling within the state of Queensland.
07 3072 1719

  • Aurizon - For any loads travelling within the Aurizon Network Area (Central Queensland).
​​​07 3019 0269​​
​07 3019 2331​






​Additional requirements for width

Furthermore, for any loads that equal or exceed 8.5m in width, a Traffic Management Plan (TMP) is required. 
This TMP must include detailed information about the load and it's route.
Further information regarding a TMP can be found on the Traffic Management Plan and House Requirements page.


Additionally, all houses that require a TMP also require photographs of the front, sides and rear of the houses and a letter from a Master Builder or Engineer outlining the reasons why the dwelling cannot be cut down to smaller dimensions. There is further information regarding these requirements can also be found on the Traffic Management Plan and House Requirements​​ page.​



Additional requirements - Gateway Upgrade North

Any loads travelling through the Gateway Upgrade North works area may need specific approval from LendLease prior to traversing the site.

Please see this brochure from LendLease, which includes their contact details, to learn more about this process and the requirements from LendLease.



​​​Officer requirements

The QPS provide road manager consent - that stipulates the number of Police/Escort vehicles and any conditions imposed by QPS - to TMR during the permit assessment.

A summary of the Police/Escort requirements listed in the Form 4 Performance Guidelines ​​​​is available here​.

This is to be used as a guideline only. Every permit application is assessed on a case-by-case basis and the Police/Escort requirements may change as determined by the QPS.

The Police/Escort requirements, along with any additional conditions, will be listed on the issued permit under the heading "Specific Conditions of Travel."​​

Please note, that the Guidelines are only a minimum and the requirement for Police and Escort vehicles is determined by the QPS as necessary.