The Commissioner of the Police Service is the legal custodian of all records created and held by the QPS. Therefore all summons, subpoena and Notice of Non-Party Disclosure or section 134A of the Evidence Act 1977 must be addressed to ‘The Commissioner of the Queensland Police Service’ and not ‘The Proper Officer’.

The QPS is a large, decentralised organisation and not all records are held in a single place. As a result, some types of records (e.g. electronically recorded interviews, photographs, notebooks) may take some time to collate. You are therefore urged to give as much notice as you can to help ensure that the records you require are obtained on time.

To assist us in locating the documents you require, please provide us with as much information as possible regarding the person or incident you are enquiring about.

  • Full names;
  • Dates of birth;
  • Time and place (address) of incident; and
  • Names of investigating officers.
The QPS is not obliged to create records where such records do not exist (e.g. transcripts of interviews), nor is it obliged to obtain records that belong to other government departments e.g. Traffic offence histories (see Queensland Transport) or interstate criminal records.
Staff of the Office of the Queensland Police Service Solicitor (including Right to Information and Privacy (Subpoena Team) are the only persons authorised to accept a summons, subpoena or any other formal notice to produce records addressed to the Commissioner of the Police Service.
Depending on the type of request made, and the records collated, The Commissioner may have grounds to object to certain records being provided to a court or tribunal.